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:: Shortcuts Excel ::

SHIFT+F10......................................... Open a shortcut menu; open a drop-down menu for the selected gallery item

HOME or END..................................... When a menu or submenu is visible, select the first or last command on the menu or submenu

PAGE UP or PAGE DOWN..................... Scroll up or down in the selected gallery list

CTRL+HOME or CTRL+END.................. Move to the top or bottom of the selected gallery list

F10 or ALT.......................................... Select the menu bar, or close an open menu and submenu at the same time.

TAB or SHIFT+TAB.............................. When a toolbar is selected, select the next or previous button or menu on the toolbar.

CTRL+TAB or CTRL+SHIFT+TAB........ When a toolbar is selected, select the next or previous toolbar.

ENTER................................................ Open the selected menu, or perform the action for the selected button or command.

SHIFT+F10.......................................... Display the shortcut menu for the selected item.

ALT+SPACEBAR................................. Display the Control menu for the Excel window.

DOWN ARROW or UP ARROW............ When a menu or submenu is open, select the next or previous command.

LEFT ARROW or RIGHT ARROW.......... Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu.

HOME or END....................................... Select the first or last command on the menu or submenu.

ESC..................................................... Close an open menu. When a submenu is open, close only the submenu.

CTRL+DOWN ARROW......................... Display the full set of commands on a menu.

CTRL+7............................................... Show or hide the Standard toolbar.

CTRL+P or CTRL+SHIFT+F12.............. Display the Print dialog box.

Use the following keys in print preview (to get to print preview, press ALT+F, then press V):

Arrow keys........................................ Move around the page when zoomed in.

PAGE UP or PAGE DOWN..................... Move by one page when zoomed out.

CTRL+UP ARROW or
CTRL+LEFT ARROW............................ Move to the first page when zoomed out.

CTRL+DOWN ARROW or
CTRL+RIGHT ARROW.......................... Move to the last page when zoomed out.

SHIFT+F11 or ALT+SHIFT+F1............. Insert a new worksheet.

CTRL+PAGE DOWN.............................. Move to the next sheet in the workbook.

CTRL+PAGE UP................................... Move to the previous sheet in the workbook.

SHIFT+CTRL+PAGE DOWN.................. Select the current and next sheet. To cancel selection of multiple sheets, press CTRL+PAGE DOWN or, to select a different sheet, press CTRL+PAGE UP.

SHIFT+CTRL+PAGE UP........................ Select the current and previous sheet.

ALT+O H R.......................................... Rename the current sheet (Format menu, Sheet submenu, Rename command).

ALT+E M............................................. Move or copy the current sheet (Edit menu, Move or Copy Sheet command).

ALT+E L........................................... Delete the current sheet (Edit menu, Delete Sheet command).

Arrow keys........................................ Move one cell up, down, left, or right.

CTRL+arrow key................................ Move to the edge of the current data region.

HOME.................................................. Move to the beginning of the row.

CTRL+HOME........................................ Move to the beginning of the worksheet.

CTRL+END........................................... Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column.

PAGE DOWN........................................ Move down one screen.

PAGE UP.............................................. Move up one screen.

ALT+PAGE DOWN............................... Move one screen to the right.

ALT+PAGE UP..................................... Move one screen to the left.

F6........................................................ Switch to the next pane in a worksheet that has been split (Window menu, Split command).

SHIFT+F6............................................ Switch to the previous pane in a worksheet that has been split.

CTRL+BACKSPACE.............................. Scroll to display the active cell.

F5........................................................ Display the Go To dialog box.

SHIFT+F5............................................ Display the Find dialog box.

SHIFT+F4............................................ Repeat the last Find action (same as Find Next).

TAB..................................................... Move between unlocked cells on a protected worksheet.

ENTER.................................................. Move from top to bottom within the selected range.

SHIFT+ENTER...................................... Move from bottom to top within the selected range.

TAB..................................................... Move from left to right within the selected range. If cells in a single column are selected, move down.

SHIFT+TAB......................................... Move from right to left within the selected range. If cells in a single column are selected, move up.

CTRL+PERIOD..................................... Move clockwise to the next corner of the selected range.

CTRL+ALT+RIGHT ARROW................. In nonadjacent selections, switch to the next selection to the right.

CTRL+ALT+LEFT ARROW.................... Switch to the next nonadjacent selection to the left.

END..................................................... Appears in the status bar when End mode is selected.

END key.............................................. Turn End mode on or off.

END+arrow key.................................. Move by one block of data within a row or column.

END+HOME......................................... Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column.

END+ENTER......................................... Move to the rightmost nonblank cell in the current row. This key sequence does not work if you have turned on transition navigation keys (Tools menu, Options command, Transition tab).

Keys for selecting data and cells

CTRL+SPACEBAR................................ Select the entire column.

SHIFT+SPACEBAR............................... Select the entire row.

CTRL+A.............................................. Select the entire worksheet.

SHIFT+BACKSPACE............................. With multiple cells selected, select only the active cell.

CTRL+SHIFT+SPACEBAR.................... With an object selected, select all objects on a sheet.

CTRL+6...............................................Alternate between hiding objects, displaying objects, and displaying placeholders for objects.

CTRL+SHIFT+* (asterisk).................. Select the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable report, select the entire PivotTable report.

CTRL+/............................................... Select the array containing the active cell.

CTRL+SHIFT+O (the letter O)............ Select all cells that contain comments.

CTRL+\............................................... In a selected row, select the cells that don't match the value in the active cell.

CTRL+SHIFT+|................................... In a selected column, select the cells that don't match the value in the active cell.

CTRL+ [(opening bracket).................Select all cells directly referenced by formulas in the selection.

CTRL+SHIFT+ {(opening brace)........ Select all cells directly or indirectly referenced by formulas in the selection.

CTRL+] (closing bracket)................... Select cells that contain formulas that directly reference the active cell.

CTRL+SHIFT+} (closing brace).......... Select cells that contain formulas that directly or indirectly reference the active cell.

ALT+; (semicolon)............................. Select the visible cells in the current selection.

F8........................................................ Turn extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection.

SHIFT+F8............................................ Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range.

SHIFT+arrow key............................... Extend the selection by one cell.

CTRL+SHIFT+arrow key..................... Extend the selection to the last nonblank cell in the same column or row as the active cell.

SHIFT+HOME....................................... Extend the selection to the beginning of the row.

CTRL+SHIFT+HOME............................ Extend the selection to the beginning of the worksheet.

CTRL+SHIFT+END............................... Extend the selection to the last used cell on the worksheet (lower-right corner).

SHIFT+PAGE DOWN............................. Extend the selection down one screen.

SHIFT+PAGE UP.................................. Extend the selection up one screen.

END+SHIFT+arrow key...................... Extend the selection to the last nonblank cell in the same column or row as the active cell.

END+SHIFT+HOME.............................. Extend the selection to the last used cell on the worksheet (lower-right corner).

END+SHIFT+ENTER............................. Extend the selection to the last cell in the current row. This key sequence does not work if you have turned on transition navigation keys (Tools menu, Options command, Transition tab).

SCROLL LOCK+SHIFT+HOME............... Extend the selection to the cell in the upper-left corner of the window.

SCROLL LOCK+SHIFT+END.................. Extend the selection to the cell in the lower-right corner of the window.

Keys for entering, editing, formatting, and calculating data

ENTER.................................................. Complete a cell entry and select the cell below.

ALT+ENTER......................................... Start a new line in the same cell.

CTRL+ENTER....................................... Fill the selected cell range with the current entry.

SHIFT+ENTER...................................... Complete a cell entry and select the previous cell above.

TAB..................................................... Complete a cell entry and select the next cell to the right.

SHIFT+TAB......................................... Complete a cell entry and select the previous cell to the left.

ESC..................................................... Cancel a cell entry.

Arrow keys........................................ Move one character up, down, left, or right.

HOME.................................................. Move to the beginning of the line.

F4 or CTRL+Y..................................... Repeat the last action.

CTRL+SHIFT+F3.................................. Create names from row and column labels.

CTRL+D.............................................. Fill down.

CTRL+R.............................................. Fill to the right.

CTRL+F3............................................. Define a name.

CTRL+K............................................... Insert a hyperlink.

ENTER (in a cell with a hyperlink)....... Activate a hyperlink.

CTRL+; (semicolon)............................ Enter the date.

CTRL+SHIFT+: (colon)....................... Enter the time.

ALT+DOWN ARROW........................... Display a drop-down list of the values in the current column of a list.

CTRL+Z............................................... Undo the last action.

ALT+0162.......................................... Enters the cent character ¢.

ALT+0163.......................................... Enters the pound sterling character £.

ALT+0165.......................................... Enters the yen symbol ¥.

ALT+0128.......................................... Enters the euro symbol €.

= (equal sign).................................... Start a formula.

F2........................................................ Move the insertion point into the Formula Bar when editing in a cell is turned off.

BACKSPACE........................................ In the Formula Bar, delete one character to the left.

ENTER.................................................. Complete a cell entry from the cell or Formula Bar.

CTRL+SHIFT+ENTER............................ Enter a formula as an array formula.

ESC..................................................... Cancel an entry in the cell or Formula Bar.

SHIFT+F3............................................ In a formula, display the Insert Function dialog box.

CTRL+A.............................................. When the insertion point is to the right of a function name in a formula, display the Function Arguments dialog box.

CTRL+SHIFT+A................................... When the insertion point is to the right of a function name in a formula, insert the argument names and parentheses.

F3........................................................ Paste a defined name into a formula.

ALT+= (equal sign)........................... Insert an AutoSum formula with the SUM function.

CTRL+SHIFT+" (quotation mark)....... Copy the value from the cell above the active cell into the cell or the Formula Bar.

CTRL+' (apostrophe)......................... Copies a formula from the cell above the active cell into the cell or the Formula Bar.

CTRL+` (single
left quotation mark).......................... Alternate between displaying cell values and displaying formulas.

F9........................................................ Calculate all worksheets in all open workbooks.

When a portion of a formula is selected, calculate the selected portion. You can then press ENTER or CTRL+SHIFT+ENTER (for array formulas) to replace the selected portion with the calculated value.

SHIFT+F9............................................ Calculate the active worksheet.

CTRL+ALT+F9.................................... Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

CTRL+ALT+SHIFT+F9......................... Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

F2........................................................ Edit the active cell and position the insertion point at the end of the cell contents.

ALT+ENTER......................................... Start a new line in the same cell.

BACKSPACE........................................ Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit cell contents.

DELETE................................................ Delete the character to the right of the insertion point, or delete the selection.

CTRL+DELETE...................................... Delete text to the end of the line.

F7........................................................ Display the Spelling dialog box.

SHIFT+F2............................................ Edit a cell comment.

ENTER.................................................. Complete a cell entry and select the next cell below.

CTRL+Z............................................... Undo the last action.

ESC..................................................... Cancel a cell entry.

CTRL+SHIFT+Z................................... When the AutoCorrect Smart Tags is displayed, undo or redo the last automatic correction.

CTRL+C............................................... Copy the selected cells.

CTRL+C, immediately
followed by another CTRL+C............. Display the Microsoft Office Clipboard (multiple copy and paste).

CTRL+X.............................................. Cut the selected cells.

CTRL+V.............................................. Paste copied cells.

DELETE................................................ Clear the contents of the selected cells.

CTRL+HYPHEN.................................... Delete the selected cells.

CTRL+SHIFT+PLUS SIGN..................... Insert blank cells.

ALT+' (apostrophe)........................... Display the Style dialog box.

CTRL+1............................................... Display the Format Cells dialog box.

CTRL+SHIFT+~.................................. Apply the General number format.

CTRL+SHIFT+$................................... Apply the Currency format with two decimal places (negative numbers in parentheses).

CTRL+SHIFT+%.................................. Apply the Percentage format with no decimal places.

CTRL+SHIFT+^.................................. Apply the Exponential number format with two decimal places.

CTRL+SHIFT+#................................... Apply the Date format with the day, month, and year.

CTRL+SHIFT+@................................... Apply the Time format with the hour and minute, and AM or PM.

CTRL+SHIFT+!.................................... Apply the Number format with two decimal places, thousands separator, and minus sign (–) for negative values.

CTRL+B............................................... Apply or remove bold formatting.

CTRL+I............................................... Apply or remove italic formatting.

CTRL+U............................................... Apply or remove underlining.

CTRL+5............................................... Apply or remove strikethrough.

CTRL+9............................................... Hide the selected rows.

CTRL+SHIFT+(
(opening parenthesis)....................... Unhide any hidden rows within the selection.

CTRL+0 (zero)................................... Hide the selected columns.

CTRL+SHIFT+)
(closing parenthesis)......................... Unhide any hidden columns within the selection.

CTRL+SHIFT+&.................................. Apply the outline border to the selected cells.

CTRL+SHIFT+_................................... Remove the outline border from the selected cells.

Press CTRL+1 to display this dialog box.

ALT+T................................................. Apply or remove the top border.

ALT+B................................................ Apply or remove the bottom border.

ALT+L................................................. Apply or remove the left border.

ALT+R................................................ Apply or remove the right border.

ALT+H................................................ If cells in multiple rows are selected, apply or remove the horizontal divider.

ALT+V................................................ If cells in multiple columns are selected, apply or remove the vertical divider.

ALT+D................................................ Apply or remove the downward diagonal border.

ALT+U................................................ Apply or remove the upward diagonal border.

Keys for filtering, outlining, and managing lists

DOWN ARROW.................................... Move to the same field in the next record.

UP ARROW.......................................... Move to the same field in the previous record.

TAB and SHIFT+TAB........................... Move to each field in the record, then to each command button.

ENTER.................................................. Move to the first field in the next record.

SHIFT+ENTER...................................... Move to the first field in the previous record.

PAGE DOWN........................................ Move to the same field 10 records forward.

CTRL+PAGE DOWN.............................. Start a new, blank record.

PAGE UP.............................................. Move to the same field 10 records back.

CTRL+PAGE UP................................... Move to the first record.

HOME or END....................................... Move to the beginning or end of a field.

SHIFT+END.......................................... Extend selection to the end of a field.

SHIFT+HOME....................................... Extend selection to the beginning of a field.

LEFT ARROW or RIGHT ARROW.......... Move one character left or right within a field.

SHIFT+LEFT ARROW........................... Select the character to the left within a field.

SHIFT+RIGHT ARROW......................... Select the character to the right within a field.

ALT+DOWN ARROW........................... In the cell that contains the drop-down arrow, displays the AutoFilter list for the current column.

DOWN ARROW.................................... Selects the next item in the AutoFilter list.

UP ARROW.......................................... Selects the previous item in the AutoFilter list.

ALT+UP ARROW................................. Closes the AutoFilter list for the current column.

HOME.................................................. Selects the first item (All) in the AutoFilter list.

END..................................................... Selects the last item in the AutoFilter list.

ENTER.................................................. Filters the list based on the item selected from the AutoFilter list.

ALT+SHIFT+RIGHT ARROW................ Groups rows or columns.

ALT+SHIFT+LEFT ARROW................... Ungroups rows or columns.

CTRL+8............................................... Displays or hides the outline symbols.

CTRL+9............................................... Hides the selected rows.

CTRL+SHIFT+(
(opening parenthesis)....................... Unhides any hidden rows within the selection.

CTRL+0 (zero)................................... Hides the selected columns.

CTRL+SHIFT+)
(closing parenthesis)......................... Unhides any hidden columns within the selection.

Keys for PivotTable and PivotChart reports

1.         Press F10 to make the menu bar active.

2.         Press CTRL+TAB or CTRL+SHIFT+TAB to make the PivotTable Field List active.

3.         Press the DOWN ARROW or UP ARROW key to select the field you want. Press RIGHT ARROW or LEFT ARROW to open or close a field that can be expanded.

4.         Press TAB to select the Add To list, and then press DOWN ARROW to open the list.

5.         Press DOWN ARROW or UP ARROW to select the area where you want to move the field, and then press ENTER.

6.         Press TAB to select the Add To button, and then press ENTER.

UP ARROW or DOWN ARROW............. Selects the previous or next field button in the list on the right.

LEFT ARROW or RIGHT ARROW.......... With two or more columns of field buttons, selects the button to the left or right.

ALT+R................................................ Moves the selected field into the Row area.

ALT+C................................................ Moves the selected field into the Column area.

ALT+D................................................ Moves the selected field into the Data area.

ALT+P................................................ Moves the selected field into the Page area.

ALT+L................................................. Displays the PivotTable Field dialog box for the selected field.

ALT+DOWN ARROW........................... Displays the drop-down list for a field in a PivotTable or PivotChart report. Use the arrow keys to select the field.

UP ARROW.......................................... Selects the previous item in the list.

DOWN ARROW.................................... Selects the next item in the list.

RIGHT ARROW.................................... For an item that has lower-level items available, displays the lower-level items.

LEFT ARROW....................................... For an item that has lower-level items displayed, hides the lower-level items.

HOME.................................................. Selects the first visible item in the list.

END..................................................... Selects the last visible item in the list.

ENTER.................................................. Closes the list and displays the selected items.

SPACEBAR.......................................... Checks, double-checks, or clears a check box in the list. Double-check selects both an item and all of its lower-level items.

TAB..................................................... Switches between the list, the OK button, and the Cancel button.

CTRL+SHIFT+* (asterisk).................. Selects an entire PivotTable report.

ALT+SHIFT+RIGHT ARROW................ Groups the selected items in a PivotTable field.

ALT+SHIFT+LEFT ARROW................... Ungroups grouped items in a PivotTable field.

Keys for charts

F11 or ALT+F1.................................... Creates a chart of the data in the current range.

CTRL+PAGE DOWN.............................. Selects a chart sheet: selects the next sheet in the workbook, until the chart sheet you want is selected.

CTRL+PAGE UP................................... Selects a chart sheet: selects the previous sheet in the workbook, until the chart sheet you want is selected.

DOWN ARROW.................................... Select the previous group of elements in a chart.

UP ARROW.......................................... Selects the next group of elements in a chart.

RIGHT ARROW.................................... Selects the next element within a group.

LEFT ARROW....................................... Selects the previous element within a group.

1.        Display the Drawing toolbar: Press ALT+V, press T, press DOWN ARROW until Drawing is selected, and then press ENTER.

2.        Press F10 to make the menu bar active.

3.        Press CTRL+TAB or CTRL+SHIFT+TAB to select the Drawing toolbar.

4.        Press the RIGHT ARROW key to select the Select Objects button on the Drawing toolbar.

5.        Press CTRL+ENTER to select the first object.

6.        Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until round sizing handles appear on the embedded
chart you want to select.

7.                   Press CTRL+ENTER to make the chart active so that you can select elements within it.

Keys for use with speech, e-mail, macros, and other languages

To use keys to send e-mail messages, you must configure Microsoft Outlook as your default e-mail program. Most of these keys do not work with Outlook Express.

SHIFT+TAB......................................... When cell A1 is selected, moves to the Introduction box in the e-mail message header. In the message header, moves to the Subject, Bcc (if displayed), Cc, To, and From (if displayed) boxes, then to the address book for the Bcc, Cc, To, and From boxes, and then to cell A1.

ALT+S................................................ Sends the e-mail message.

CTRL+SHIFT+B................................... Opens the Address Book.

ALT+O................................................ Opens the Options menu for access to the Options, Bcc Field, and From Field commands.

ALT+P................................................ Opens the Outlook Message Options dialog box (Options menu, Options command).

ALT+K................................................ Checks the names in the To, Cc, and Bcc boxes against the Address Book.

ALT+PERIOD....................................... Opens the Address Book for the To box.

ALT+C................................................ Opens the Address Book for the Cc box.

ALT+B................................................ If the Bcc box is displayed, opens the Address Book for the Bcc box.

ALT+J................................................. Goes to the Subject box.

CTRL+SHIFT+G................................... Creates a message flag.

ALT+A................................................ Adds interactivity to the range or sheet being sent.

ALT+F8............................................... Displays the Macro dialog box.

ALT+F11............................................. Displays the Visual Basic Editor.

CTRL+F11........................................... Inserts a Microsoft Excel 4.0 macro sheet.

CTRL+RIGHT SHIFT............................. Switches to right-to-left paragraph direction (the text must contain only neutral characters).

CTRL+LEFT SHIFT................................ Switches to left-to-right paragraph direction (the text must contain only neutral characters).

ALT+SHIFT+UP ARROW..................... In Japanese text for which you've displayed phonetic guides, moves the pointer into the phonetic guides.

ALT+SHIFT+DOWN ARROW................ Moves the pointer from the phonetic guides back to the parent string of characters.

NUM LOCK, ALT+numeric
pad numbers...................................... Enter a Unicode character.

ALT+X................................................ Pressed immediately after typing the hexadecimal code for a Unicode character, converts the numbers to the character.

Pressed immediately following a Unicode character, converts the character to its hexadecimal code.